Administration, Evaluation, Finance, Human Resources, Investigation, Procurement
• The purpose of the present Job Opening is to invite applications from external candidates who wish to take the 2017 Young Professionals Programme examination in the Management and Administration Network (MAGNET). UN Secretariat staff members who are eligible to apply through the “G to P” or “G to N” track must not apply through this Job Opening.
• The eligibility requirements of the examination are:
1. At least a three-year first level university degree in the Main Courses listed in the Education Section of this Job Opening;
2. Born on or after 1 January 1985;
3. Fluent in either English or French; and
4. A national of a participating member state. The participating member states are:
Afghanistan, Andorra, Angola, Antigua and Barbuda, Australia, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cambodia, Cape Verde, Central African Republic, Chad, China, Comoros, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Honduras, Indonesia, Iran, Iraq, Japan, Kiribati, Kuwait, Laos, Latvia, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Saint Lucia, Sao Tome and Principe, Saudi Arabia, South Sudan, St Vincent and the Grenadines, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States, Vanuatu, Venezuela, Vietnam.
Submitting applications for more than one exam area shall result in automatic disqualification in all exam areas, i.e., applying to MAGNET and POLNET will result in disqualification in both areas.
Upon selection, all candidates successful in the Young Professionals Programme examinations will be initially appointed at the P-1 or P-2 level depending on their qualifications. Those appointed at the P-1 level shall be promoted to a position at the P-2 level following a minimum of two years of satisfactory performance and depending on the availability of posts. Thereafter, candidates may apply for positions at the P-3 level through the staff selection system so long as they meet the qualification requirements.
Incomplete applications and applications that are received after the above deadline (11:59 pm New York HQ local time) will not be accepted under any circumstances. Applicants are strongly encouraged to submit their applications early to avoid problems due to heavy last-minute internet traffic.
Org. Setting and Reporting
These positions are located primarily in the Department of Management (DM) in NY HQ, the Divisions of Administration at Offices Away from Headquarters, similar Services/Sections in Offices in the Field, or any Office in need of one of the included profiles.
Associate Officers typically report to a senior officer, i.e. a unit chief or section chief
The Young Professionals Programme examination in MAGNET covers a range of positions in the areas of human resources management, general administration and management, accounting, payroll/accounts payable, finance, budget, procurement, audit, investigation, evaluation and management analysis, analytics and business intelligence, and programme Management
Some of the key responsibilities of an Associate Officer in MAGNET would be (These duties are generic and may not be carried out by all MAGNET Associate Officers):
•Human Resources Management: assist in the development of strategies; align priorities; provide information; formulate policies; and carry out programmes in the full range of human resources management issues, covering recruitment, learning, benefits and entitlements, performance management, staff administration and wellbeing.
• General administration and management: provide support on management and maintenance of physical facilities, equipment, and communication and transportation systems.
• Accounting: review, approve, reconcile and process a range of accounting transactions on a regular and recurring basis; approve/confirm that proposed commitments or expenses for goods and services, as well as those pertaining to personnel, are in accordance with the UN Financial Regulations and Rules, relevant appropriations and staffing tables and corresponding approved allotments; assist with the preparation of cash-flow statements for multiple accounts on a monthly basis ;
• Payroll/accounts payable:maintain payroll operations by following policies and procedures; administer and approve payroll payments in enterprise resource planning systems ; prepare summary reports of earnings and deductions; balance accounts by investigating and resolving payroll discrepancies; complete payments by verifying and approving vendor invoices; charge expenses to appropriate cost centers and record corresponding entries.
• Finance: review, analyse and assist in the finalization of budgets and resource justification of project proposals, ensuring compliance with the financial policies, procedures, rules and regulations of the United Nations; check monthly/quarterly and yearly mission accounts, accounts receivables and payables for submission to UN Headquarters; review and reconcile various clearing accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action; record bank charges, revaluation, exchange rates between the bank and UN rates and other transactions; perform bank reconciliation on a daily basis.
• Budget: forecast resource requirements and prepare and monitor budgets for departments and offices; analyse expenditures and give recommendations on appropriation of funds and optimal utilization of resources.
• Procurement: plan procurement action, review and analyse requirements; identify potential sources of supply; conduct due diligence review of suppliers' capability and qualification; solicit and evaluate bids, proposals and quotations to ensure overall competitiveness and conformity to specified requirements; authorise purchases in line with delegated authority or recommend approval of awards in accordance with the Financial Regulations and Rules, established policy and procedures; participate in negotiations and prepare a variety of reports, correspondences and documents on procurement related matters.
•Audit: document, evaluate and test systems, and control to determine their adequacy and effectiveness with respect to compliance with policies and procedures, accomplishment of management's objectives, reliability and integrity of information, economic use of resources, and safeguarding of assets.
•Investigation: participate in investigation of cases of alleged misconduct, malfeasance, mismanagement, waste of resources, abuse of authority or violations of UN Rules
• Evaluation and management analysis: assist in the review of the relevance, efficiency, and effectiveness of Organizational programmes, and provide recommendations on structures, processes and management systems
•Analytics and Business Intelligence: use different data warehouse, reporting and analytical tools to create reports from multiple sources, and support decision-making across the organisation; manage data transactions, run queries and ensure timely data retrieval; investigate and solve specific reporting and data issues.
•Programme Management: participate in the analysis, planning, monitoring and evaluation of programmes and activities of the organization.
•Performs other related duties as required.
•Shows pride in work and in achievements
•Demonstrates professional competence and mastery of subject matter
•Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
•Is motivated by professional rather than personal concerns
•Shows persistence when faced with difficult problems or challenges
•Remains calm in stressful situations
•Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
•Works collaboratively with colleagues to achieve organizational goals
•Solicits input by genuinely valuing others’ ideas and expertise ; is willing to learn from others
•Places team agenda before personal agenda
•Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
•Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
•Develops clear goals that are consistent with agreed strategies
•Identifies priority activities and assignments
•Adjusts priorities as required
•Allocates appropriate amount of time and resources for completing work
•Foresees risks and allows for contingencies when planning
•Monitors and adjusts plans and actions as necessary
•Uses time efficiently
At least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following areas (to be selected from the “Main Course of Study” dropdown menu):
•Business & Administration
•Mathematics & Statistics
•Social & Behavioural Science
Please choose also (from the “Field of Study” dropdown menu), the field of study that is closest to your degree and write the exact title in original language as well as its translation in English or French.
No work experience is required.
Fluency in one of the working languages of the UN Secretariat, English or French, (speaking, reading, listening, and writing) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
The assessment process is divided into 3 stages:
1)Screening of applications
Knowledge of UN languages may be tested at any of these stages.
1)Applications will be screened on the basis of the eligibility criteria in this Job Opening.
2)The written examination will be conducted in exam centres, hand written and paper-based. It consists of:
-Part I: General Paper, which assesses reading comprehension and drafting skills in an international affairs context
-Part II: Specialized Paper, which assesses knowledge related to responsibilities listed in the job opening (MAGNET areas).
The written examination will take place on 14 December 2017.
3)Only examinees who are successful overall in the written examination will be invited to the oral examination (interview) which will be conducted via online video conference. The oral examination will assess the key competencies for MAGNET, as described in the Job Opening. Part of the final assessment stage, either before, during or after the oral examination may include an element to verify the candidate’s answers given in the Specialized Paper as well as the information in the Personal History Profile submitted. The anticipated timeframe for the oral examination is May 2018.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
For more information please click "Further Official Information" below.
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