Canada-ASEAN Scholarships and Educational Exchanges for Development
Competition: Open for the 2020-2021 academic year
Deadline: March 5, 2020
Who applies: Canadian institutions
NOTE: Only Canadian institutions can submit applications on behalf of candidates. They may choose to set their own internal deadline to receive supporting documentation.
Description: The Canada-ASEAN Scholarships and Educational Exchanges for Development (SEED) program provides students, from member states of the Association of Southeast Asian Nations (ASEAN), with short-term exchange opportunities for study or research in Canadian post-secondary institutions at the college, undergraduate and graduate levels.
The Canada-ASEAN Scholarships and Educational Exchanges for Development (SEED) program aims to reduce poverty in the developing countries of ASEAN and to achieve the 2030 Agenda for Sustainable Development.
Scholarships and educational exchanges will contribute towards all Sustainable Development Goals (SDGs), including Goal 5 (Achieve gender equality and empower all women and girls) through, for example, women’s studies, political science, anthropology, and economics; and Goal 13 (Take urgent action to combat climate change and its impacts) through, for example, environmental sciences/policy examining climate change mitigation and adaptation, energy, peatlands and other land use effects and strategies, and forestry.
SEED scholarships are facilitated through institutional collaborations and student exchange agreements between Canadian and ASEAN institutions. These agreements are created between colleges, technical or vocational institutions and universities. Students, hereby referred to as "candidates", must be registered as full-time students in their home institution at the time of application and during the entire duration of their study or research stay in Canada.
Canadian post-secondary institutions
Canadian institutions are:
- responsible for submitting applications on behalf of eligible candidates from post-secondary institutions in ASEAN; and
- encouraged to promote this scholarship opportunity to faculty and staff members, as well as to partner institutions in ASEAN.
Canadian institutions with successful candidates:
- should identify a single person responsible for the administration of the contribution agreement and another person with delegated signing authority; and
- will receive contribution funding from Global Affairs Canada (legally referred to as the Department of Foreign Affairs, Trade and Development, or DFATD) to disburse as scholarships to recipients.
Southeast Asian candidates
Candidates interested in this scholarship program should contact their home institution to:
- make their interest known;
- find out if there is an existing institutional collaboration and student exchange agreement with a Canadian institution; and
- request information about the application process and selection criteria specific to the Canadian institution and provide any additional information, such as transcripts, language test results, a research project and a registration form for an exchange program.
Selected candidates are encouraged to:
- ensure that they fulfill the requirements of the Canadian institution including academic requirements, language proficiency and, if applicable, institutional student exchange program requirements;
- submit their visa application as early as possible and follow the procedures as outlined by Immigration, Refugees and Citizenship Canada (generally a study permit is required for course work and a work permit is required for research)
- initiate the process for the transfer of credits to their home institution as soon as their Canadian courses have been identified; and
- contact alumni of the program through their home institution for advice and a local perspective on the scholarship experience.
Post-secondary institutions in ASEAN countries
Post-secondary institutions in ASEAN countries are encouraged to:
- communicate with post-secondary institutions they are partnered with in Canada to confirm or explore institutional collaborations and student exchange agreements;
- promote this scholarship opportunity through their international offices;
- identify strong academic candidates who meet the admission requirements for the Canadian partner institution;
- provide the candidates' documents to the Canadian partner institution, which is responsible for submitting the scholarship applications; and
- propose to selected candidates to gain additional linguistic training, academic upgrading and cultural preparedness before their departure.
Candidates must be citizens of an ASEAN member state (Brunei Darussalam, Cambodia, Indonesia, Laos (Lao People’s Democratic Republic (Lao PDR)), Malaysia, Myanmar, The Philippines, Singapore, Thailand, or Vietnam).
- who have obtained Canadian citizenship or who have applied for permanent residency in Canada are not eligible;
- already participating in an exchange scholarship program funded by the Government of Canada are not eligible;
- already enrolled in a degree or diploma program at a Canadian university or college are not eligible;
- must be enrolled full-time at a post-secondary institution in an eligible country and paying any tuition fees regulated by that institution at the time of application and for the full duration of the exchange;
- must take the responsibility for applying for a study or work permit (generally a study permit is required for course work and a work permit is required for research);
- must choose a field of study or research that is aligned with, and contributes to, the implementation of the 2030 Agenda for Sustainable Development; and
- must submit a letter of intent (maximum one page) outlining how the chosen field of study or research contributes to the 2030 Agenda for Sustainable Development, and how the candidate will apply the learning to help combat poverty and narrow the development gap in the ASEAN region. The candidate letter of intent must include the following:
- A brief description of the chosen field of study or research;
- A brief explanation of how the chosen field of study or research is aligned with the 2030 Agenda for Sustainable Development;
- An identification of which Sustainable Development Goal(s) the chosen field of study or research is aligned with;
- For candidates from Cambodia, Indonesia, Laos, Malaysia, Myanmar, the Philippines, Thailand and Vietnam: please provide a brief explanation of how you plan to use the learning in Canada to help combat poverty in your home country;
- For candidates from Brunei and Singapore: please provide a brief explanation of how you plan to use the learning in Canada to help combat poverty in one of the other eight ASEAN countries listed under item 4 above.
Terms and conditions
The following terms and conditions must be met during the period of the scholarship.
The Canadian post-secondary institution must:
- be recognized by its provincial or territorial government;
- waive tuition and/or academic fees for selected students, as scholarship recipients must be registered full-time and paying tuition to their home institution;
- inform both the candidate and the home institution of any mandatory fees that, in exceptional cases, cannot be waived, prior to applying for a scholarship on the candidate's behalf;
- enter into an agreement with the recipient stating that:
- funding for the scholarship is provided by the Department of Foreign Affairs, Trade and Development (DFATD);
- the recipient must provide the Canadian institution with records to account for major expenses such as travel and lodging; and
- the recipient agrees to have their contact information shared with DFATD, for reasons such as: to be invited to join the Government of Canada Scholars’ Alumni Association (GCSAA), to attend events organized by the Canadian Embassy or the High Commission in their home country and by DFATD in Canada, or for promotional and statistical purposes; and
- provide qualitative and quantitative reports during the scholarship period.
- must present a letter of intent of how their studies will enable them to contribute towards the implementation of the 2030 Agenda for Sustainable Development in the developing countries of ASEAN upon their return;
- must engage in full-time studies or research as defined by the Canadian institution;
- must be proficient in the language of instruction at the Canadian institution (English or French) before their arrival in Canada, as the scholarship does not cover language training. Language requirements are set by each Canadian institution;
- in pharmacy, medicine, dentistry or other health fields are excluded from clinical training or clinically-oriented research involving direct patient-care;
- may not hold any other scholarship granted by the Government of Canada;
- enrolled in courses must arrive in Canada by September for the fall semester or by January for the winter semester;
- conducting research must arrive in Canada for the uptake of their award between August 1, 2020 but no later than February 1, 2021. Failure to arrive during this time may result in the cancellation of the scholarship. In exceptional cases, and with prior approval from DFATD, the arrival deadline may be extended to March 1, 2021;
- must ensure that they have appropriate health insurance for the full duration of the scholarship, as per the policies of the Canadian institution; and
- must focus primarily on full-time studies or research during their stay in Canada.
- For college and undergraduate applications, a written institutional collaboration and student exchange agreement or memorandum of understanding between the Canadian institution and the candidate’s home institution is mandatory.
- For graduate applications, an inter-institutional agreement is desirable but not mandatory. If there is no existing exchange agreement, graduate applications which involve a new or established collaboration between professors from a Canadian institution and the candidate's home institution will be accepted.
- Applications submitted directly by a candidate or their home institution will not be accepted.
- Scholarships cannot be deferred and are not renewable.
- Candidates who have previously received a scholarship under the Canada-ASEAN Scholarships and Educational Exchanges for Development will not be considered for another SEED scholarship.
- Scholarships are not taxable by the Government of Canada for either the Canadian institution or the scholarship recipient.
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