Duty Station - Yerevan, Armenia
Education & Work Experience - G-Bachelor's Level Degree - 7 year(s) experience
Languages
Required: Armenian E, English
Contract Duration - 1 year
Only nationals of Armenia country are eligible to apply.
Background
Under the guidance and direct supervision of the UN Coordination Analyst, the UN Coordination Associate provides leadership in execution of services in the UN Coordination Unit by managing data and facilitating UN activities implementation. The UN Coordination Associate promotes a client-oriented approach.
The UN Coordination Associate supervises support staff of the UN Coordination Unit when applicable. The UN Coordination Associate works in close collaboration with the operations, programme and project teams of the UN Agencies and UNDGO staff for resolving complex UN programme-related issues and information delivery.
Duties and Responsibilities
1. Ensures effective support in preparation and implementation of country programming processes and products, including CCA and UNDAF focusing on achievement of the following results:
Presentation of researched information for preparation of various country programming products and processes including CCA and UNDAF. Presentation of information/ reports for identification of areas for support and interventions.
Planning and coordination of preparation of the CCA and UNDAF in cooperation with the direct supervisor. Design and maintenance of various databases on CCA, UNDAF.
Monitoring and provision of assistance to inter-agency working groups and committees.
2. Supports preparation and implementation of the RC Work Plan focusing on the achievement of the following results:
Preparation of proposals for funding and inputs to the RC Work Plan and reports.
Secretarial and logistical support for UNCT Retreats to review the annual work plan and other UNCT meeting.
Proper control of the supporting documents for payment from the Support to the Resident Coordination (SRC) fund and other funds for UNCT activities.
Monitoring of the RC funds expenditures and preparation of reports for UNCT. Preparation of required budget revisions.
3. Provides support to effective advocacy of UN activities in close consultation with UNIC and the information / communication focal points of the UN system focusing on the achievement of the following results:
Maintenance of information on RC system activities. Establishment and maintenance of the UN website.
Preparation of public information materials as requested.
4. Provides support to the implementation of the resource mobilization strategy focusing on achievement of the following results:
Analysis of information on donors, preparation of donor’s profile and database, maintenance of the database, establishment of contacts with donor counterparts.
Track and reporting on mobilized resources for UNDAF implementation.
Maintenance of database of agencies with field representation
Provision on technical and logistical advice/ support to mission of agencies without field representation.
5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
Synthesis of best practices and lessons learnt on coordination.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings to UN staff on coordination issues.
The key results have an impact on the overall UN programmes efficiency. Accurate analysis and presentation of information strengthens the capacity of the UN Coordination Unit. The information provided facilitates decision making of the management.
Competencies
Functional Competencies:
Advocacy/Advancing a Policy-Oriented Agenda (For UN Coordination)
Level 1.1: Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts
Results-Based Programme Development and Management (For UN Coordination)
Level 1.1: Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Provides background information to identify opportunities for project development and helps drafting proposals
Participates in the formulation of project proposals
Building Strategic Partnerships (For UN Coordination)
Level 1.1: Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources
Innovation and Marketing New Approaches (For UN Coordination)
Level 1.1: Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Tracks bottlenecks, problems and issues, and proposes solutions
Responds positively to new approaches
Resource Mobilization (For UN Coordination)
Level 1.1: Providing information and documentation to resource mobilization
Collects information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects
Records information on donor contributions/funding in a timely, organized and accessible manner
Promoting Organizational Learning and Knowledge Sharing (For UN Coordination)
Level 1.1: Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches
Identifies and communicates opportunities to promote learning and knowledge sharing
Develops awareness of the various internal/external learning and knowledge-sharing resources
Job Knowledge/Technical Expertise (For UNDP and UN Coordination)
Level 1.1: Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
Global Leadership and Advocacy for UNDP’s Goals (For UN Coordination)
Level 1.1: Research and analysis
Identifies relevant information for advocacy for UN’s goals for a variety of audiences
Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts
Support the identification of opportunities for advocating for UN’s mandate
Client Orientation
Level 1.1: Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
Core Competencies
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Required Skills and Experience
Education:
Bachelor’s Degree in Economics, Social Sciences, International Relations, Political Sciences.
Experience:
7 years of progressively responsible administrative or programme experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
Fluency in English and Armenian
APPLICATION PROCEDURES: Closed