Job - UN Coordination Associate, UNDP, Armenia

United Nations Development Programme (UNDP)


Deadline:

July 11, 2018


Opportunity Cover Image - Job -  UN Coordination Associate, UNDP, Armenia

Duty Station - Yerevan, Armenia

Education & Work Experience - G-Bachelor's Level Degree - 7 year(s) experience

Languages

Required: Armenian E, English

Contract Duration - 1 year

Only nationals of Armenia country are eligible to apply.

Background

Under the guidance and direct supervision of the UN Coordination Analyst, the UN Coordination Associate provides leadership in execution of services in the UN Coordination Unit by managing data and facilitating UN activities implementation. The UN Coordination Associate promotes a client-oriented approach.

The UN Coordination Associate supervises support staff of the UN Coordination Unit when applicable. The UN Coordination Associate works in close collaboration with the operations, programme and project teams of the UN Agencies and UNDGO staff for resolving complex UN programme-related issues and information delivery.

Duties and Responsibilities

1. Ensures effective support in preparation and implementation of country programming processes and products, including CCA and UNDAF focusing on achievement of the following results:

Presentation of researched information for preparation of various country programming products and processes including CCA and UNDAF. Presentation of information/ reports for identification of areas for support and interventions.

Planning and coordination of preparation of the CCA and UNDAF in cooperation with the direct supervisor. Design and maintenance of various databases on CCA, UNDAF.

Monitoring and provision of assistance to inter-agency working groups and committees.

2. Supports preparation and implementation of the RC Work Plan focusing on the achievement of the following results:

Preparation of proposals for funding and inputs to the RC Work Plan and reports.

Secretarial and logistical support for UNCT Retreats to review the annual work plan and other UNCT meeting.

Proper control of the supporting documents for payment from the Support to the Resident Coordination (SRC) fund and other funds for UNCT activities.

Monitoring of the RC funds expenditures and preparation of reports for UNCT. Preparation of required budget revisions.

3. Provides support to effective advocacy of UN activities in close consultation with UNIC and the information / communication focal points of the UN system focusing on the achievement of the following results:

Maintenance of information on RC system activities. Establishment and maintenance of the UN website.

Preparation of public information materials as requested.

4.  Provides support to the implementation of the resource mobilization strategy focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile and database, maintenance of the database, establishment of contacts with donor counterparts.

Track and reporting on mobilized resources for UNDAF implementation.

Maintenance of database of agencies with field representation

Provision on technical and logistical advice/ support to mission of agencies without field representation.

5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Synthesis of best practices and lessons learnt on coordination.

Sound contributions to knowledge networks and communities of practice.

Organization of trainings to UN staff on coordination issues.

The key results have an impact on the overall UN programmes efficiency.  Accurate analysis and presentation of information strengthens the capacity of the UN Coordination Unit. The information provided facilitates decision making of the management.

Competencies

Functional Competencies: 

Advocacy/Advancing a Policy-Oriented Agenda (For UN Coordination)

Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences

Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts

Results-Based Programme Development and Management (For UN Coordination)

Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation

Provides background information to identify opportunities for project development and helps drafting proposals

Participates in the formulation of project proposals

Building Strategic Partnerships (For UN Coordination)

Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives

Maintains databases of donor information

Tracks and reports on mobilized resources

Innovation and Marketing New Approaches (For UN Coordination)

Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches

Tracks bottlenecks, problems and issues, and proposes solutions

Responds positively to new approaches

Resource Mobilization (For UN Coordination)

Level 1.1: Providing information and documentation to resource mobilization

Collects information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects

Records information on donor contributions/funding in a timely, organized and accessible manner

Promoting Organizational Learning and Knowledge Sharing (For UN Coordination)

Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things

Documents innovative strategies and new approaches

Identifies and communicates opportunities to promote learning and knowledge sharing

Develops awareness of the various internal/external learning and knowledge-sharing resources

Job Knowledge/Technical Expertise (For UNDP and UN Coordination)

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position

Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

Strives to keep job knowledge up-to-date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments

Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals (For UN Coordination)

Level 1.1: Research and analysis

Identifies relevant information for advocacy for UN’s goals for a variety of audiences

Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts

Support the identification of opportunities for advocating for UN’s mandate

Client Orientation 

Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines

Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

Responds to client needs promptly

Core Competencies 

  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment 
  • Self-development, initiative-taking 
  • Acting as a team player and facilitating team work 
  • Facilitating and encouraging open communication in the team, communicating effectively 
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Required Skills and Experience

Education:

Bachelor’s Degree in Economics, Social Sciences, International Relations, Political Sciences.

Experience:

7 years of progressively responsible administrative or programme experience is required at the national or international level. 

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and Armenian

APPLICATION PROCEDURES: Interested candidates can apply for the position here



Eligible Countries
Host Country
Job Type
Publish Date
June 29, 2018




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