FAST Foundation
TITLE: Administrative Assistant
START DATE: ASAP
LOCATION: Yerevan, Armenia
JOB DESCRIPTION
Performs administrative duties for executive management. Responsibilities include screening calls, managing calendars, making travel, arranging meetings and events, preparing reports and financial data; and visitor relations. Tech savvy, with strong computer and Internet research skills, flexible, with excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters is required.
JOB RESPONSIBILITIES
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute emails, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Maintain workflow by studying methods, implementing cost reductions and developing reporting procedures
- Implement administrative systems, procedures and policies
- Monitoring administrative projects
REQUIRED QUALIFICATIONS
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, such as printers and phone systems
- Proficiency in Google Docs/Sheets and Cloud Storage
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent English, Armenian, and Russian written and verbal communication skills
- Strong organizational skills with the ability to multi-task
APPLICATION PROCEDURE
All interested candidates are kindly requested to submit their CVs by e-mail to hr@fastfoundation.am. Please indicate the title of the position “Administrative Assistant“ in the subject line of your e-mail. FAST Foundation is grateful to all interested applicants; however, only shortlisted candidates will be contacted for the interview.
ABOUT FAST FOUNDATION
FAST intends to become a platform for bringing the technological breakthrough in Armenia in the areas of IT and computer science, artificial intelligence, robotics, biotechnology, advanced engineering and manufacturing technologies. The Foundation will be based on 4 pillars: education, research, start-ups and production. Expert council will be formed for every direction.
FAST is planned to pursue three main goals: to serve as a catalyst for technological development, concentrate the efforts and last, but not least, to coordinate the progress in the field. At the same time, FAST will operate according to the principle of an open platform that is ready for the development of partnership relations with private, state, public and scientific organizations in Armenia and in foreign countries. Organizationally FAST will operate as a FOF, without pursuing a commercial objective by itself. The initiative will create commercial venture funds and other business structures.
The scope of the initial financing for the development of the Foundation will be up to USD 15 million. The co-founders will launch a global fundraising campaign to attract up to USD 250 million within five years.