The Institute for War and Peace Reporting (IWPR) Armenia Branch announces a full time Office Administrator position. All qualified candidates are welcomed to apply. The incumbent will maintain efficient day-to-day operations. Working within a fast-paced, dynamic environment where a high volume of projects are handled simultaneously with tight deadlines, he/she will be the primary point of contact for all inquiries including financial issues. The Office Administrator will report to the Country Director.
Anticipated start date: December 01, 2015
Duration: Permanent with 3 months probation.
The Office Administrator will perform the following responsibilities:
- Coordinating office administration and HR related issues and tasks
- Assisting IWPR Armenia Country Director with administrative duties
- Handling and routing both incoming and outgoing correspondence
- Creating, processing, and maintaining accurate and up-to-date documentation pertaining to all operations (work requisitions, invoicing, account statements, and safety compliance) and staff members (vacation allowances and travel claims, payroll for casual or temporary employees, purchase of equipment, etc.)
- Managing office equipment and consumables, including monitoring current inventory; re-ordering, expediting and sourcing office supplies; maintaining records of all purchases; and updating account statements
- Managing bank transactions
- Preparing and submitting both financial and narrative monthly, quarterly, annual reports
- Preparing monthly, quarterly, annual estimates of expenditure, maintaining budgetary and inventory controls
- Coordinating accounting and account-related actions
- Administering all activities and events organized by the Armenian Branch of IWPR
- Archiving the organization related documentation in an organized and professional format
- Coordinating and implementing organization’s procurement policy and procedures
- Other responsibilities related to the position
- Master’s Degree or equivalent in Economics, Business Administration or other relevant discipline;
- Proficiency in Armenian and English and Russian;
- At least 3 years’ experience in NGO or media company;
- Experience working with donors and local and international civil society organizations;
- Excellent command of Microsoft Office software, strong computer skills; knowledge of QuickBooks is a plus
- Strong analytical skills
- Ability to work under pressure in a dynamic, deadline-driven, rapidly changing environment
- Ability to plan, organise and prioritise workload to meet deadlines
- Performing with good spirit and team work
- Good interpersonal, organisational and communication skills
Only candidates who meet the above listed qualifications will be short-listed and interviewed.
If interested, please send your resume/CV with a cover letter listing your qualifications, position related experience, and indicating your contact details (phone, fax, and/ or e-mail address) to: email@example.com, firstname.lastname@example.org. For more information please contact IWPR Armenia at (374-10) 58 48 99.
Application deadline: November 7, 2015
About IWPR: IWPR strengthens local media at the frontlines of conflict and change, working in two dozen countries and territories around the world. This includes establishing independent local media; training local reporters, editors and producers; supporting extensive in-depth reporting on human rights, good governance and related issues; disseminating professional reporting in developing countries and internationally; and strengthening communications capacity of local human rights, international justice and women’s organisations.
IWPR builds the skills of professional and citizen journalists working in traditional media and in social and new media. Programs train and mentor them to report fairly and objectively with the goal of achieving internationally recognized standards of reporting and analysis.
Reporters, editors, producers, bloggers, and managers learn the value of producing substantive content that informs while helping to define the roles of citizens, civil society, government, the media, business and others in building fair, pluralistic, democratic systems that value and respect the opinions of all constituencies.
Whether in repressive or closed societies, transitional environments, or democratically developing states, IWPR encourages the development and exercise of freedom of expression, assembly, and belief and uses journalism as a tool to advance peace and social justice
In Armenia, IWPR raises public awareness and helps build significant dialogues by strengthening local media skills and capacities.