The Harry Frank Guggenheim Foundation
Guidelines for Submitting Applications for Research Grants
The foundation welcomes proposals from any of the natural and social sciences and the humanities that promise to increase understanding of the causes, manifestations, and control of violence and aggression. Highest priority is given to research that can increase understanding and amelioration of urgent problems of violence and aggression in the modern world.
Questions that interest the foundation concern violence and aggression in relation to social change, intergroup conflict, war, terrorism, crime, and family relationships, among other subjects. Research with no relevance to understanding human problems will not be supported, nor will proposals to investigate urgent social problems where the foundation cannot be assured that useful, sound research can be done. Priority will also be given to areas and methodologies not receiving adequate attention and support from other funding sources.
The Research Grant
Most awards fall within the range of $15,000 to $40,000 per year for periods of one or two years. Applications for larger amounts and longer durations must be very strongly justified.
The foundation awards research grants to individuals (or a few principal investigators at most) for individual projects and does not award grants to institutions for institutional programs. As discussed below, individuals who receive research grants may be subject to taxation on the funds awarded.
New applications must be submitted by August 1, 2015 (midnight, EST) for a decision in December. Final decisions are made by the Board of Directors at its meeting in December. Applicants will be informed promptly by email as well as letter of the Board's decision. Grants ordinarily commence on January 1 but later starting dates may be requested if the nature of the research makes this appropriate.
HFG awards research grants to individuals for individual projects. However, a grantee may choose to have these funds administered through her institution for reasons of convenience and/or necessity. If the grantee so directs, the grant will be administered and accounted for by the institution on behalf of the grantee in accordance with the budget prepared by the grantee and included with the application (subject to revisions approved by the foundation). Please see the section below entitled “Individual vs. Institutional Applications” for detailed instructions.
Regardless of whether the grant funds are paid to the grantee directly or paid to an institution on behalf of the grantee, the grantee may be liable for taxes on funds awarded, depending on locality, tax status, timing, nature of the award, etc. Applicants should consult their own tax advisors to determine the tax consequences to them of receiving a research grant.
Education and Citizenship
Applicants for a research grant may be citizens of any country. While almost all recipients of our research grant possess a Ph.D., M.D., or equivalent degree, there are no formal degree requirements for the grant. The grant, however, may not be used to support research undertaken as part of the requirements for a graduate or doctoral program. Applicants need not be affiliated with an institution of higher learning, although most are college or university professors.
Proposals should be accompanied by a precise budget. Please refer to the budget worksheet at hfg.org/rg/hfg_budget.pdf. This should be 1) downloaded, 2) completed and saved, and 3) then uploaded in the Budget section of the application. Your budget should cover only one year; applicants who are applying for two years of support will submit a detailed second-year budget if an award was granted for the first year. In addition to the budget worksheet, you will need to submit a budget explanation that justifies each item in the worksheet.
Requests will be considered for salaries, employee benefits, fieldwork, research assistantships, supplies and equipment, essential secretarial and technical help, and other items necessary to the completion of a project. The foundation does not supply funds for overhead costs of institutions, travel to professional meetings, self-education, elaborate fixed equipment, dissemination of research findings, or—to repeat—graduate-degree research (except for salary for research assistants or funds awarded through our Dissertation Fellowship, described later). The foundation will not consider applications for the support of meetings or conferences.
As noted above, the majority of grants from the Harry Frank Guggenheim Foundation range between $15,000 and $40,000 per year, for one or two years, depending on the nature of the research. The size of our grants says something about the research we support. We aim to attract applications for projects that can be done within that range, and we expect budget requests to match the specific needs of the project. We will not contribute a portion of costs to a project with other funding unless an independent "Guggenheim component" of the research can be identified and shown to make a difference to what can be accomplished by the larger project, which must be fully funded otherwise. Be aware that many solid pieces of research are proposed to us each year that can be carried out well within these budget limitations; projects that require significantly more money are simply not appropriate for funding by this foundation.
In general, a salary is only justified if paid work will be given up to free up time for the specific research project proposed to us. In these cases, we need to know the applicant’s base salary, the duties she is expected to fulfill, what she will give up in duties and salary to conduct the research proposed, and how that relates to the salary requested from us.
Here are some general guidelines to follow when asking for salary support:
- We generally do not fund projects that require an investigator’s full-time effort, except in cases of extended fieldwork, archival research, sustained writing projects, or other intensive work.
- We will consider requests for supplementation to a sabbatical half-salary, up to what we allow.
- Requests for 2%, 5%, or even 10% of a researcher’s time appear to add nothing to the active scholarly engagement available for a project, especially when these requests come from university professors whose salaries already cover time for research.
- As most university professors are expected to conduct research during the time they do not teach, summer salaries are not a priority for the foundation and will be considered only with an adequate explanation for why the project cannot be conducted without such compensation.
- Request either salary or a per diem allowance during fieldwork, but not both.
- Applicants without a salaried job should request a salary commensurate with local rates for someone with comparable qualifications.
Since the foundation prefers to make contributions exclusively to the direct costs of research, we commonly fund the costs of fieldwork, including travel, living expenses, local research assistance, insurance, transcription costs, necessary software/equipment, visa fees, gifts/remuneration for informants or survey participants, and other relevant expenditures. As with any other requests, these items should be thoughtfully justified:
- Requests for airfare/travel expenses should be accompanied, if possible, by documentation of the average price for economy class tickets.
- When requesting funds for vehicle rental/local transportation, please give an approximation of how much these services will cost per day.
- Per diem living expenses should represent an honest estimate of the costs of the research proposed. If an applicant is not familiar with the average living expenses where she will be working, she might consult with regional experts. The U.S. Department of State web site provides per diem rates by country, and the web site of the U.S. General Services Administration (GSA) provides per diem rates by U.S. city. (These figures should be taken as guiding rather than binding.)
Research Assistance and Secretarial Help
We support research projects conducted by individuals, or a few principal investigators at most, with student assistance or fieldwork help when necessary, for specific tasks appropriate to assistants. If students are substantial collaborators on the project, we expect to review each one's c.v. and list of publications, as with other professional collaborators. Student assistants must be paid only for the work they do, and at reasonable rates for junior researchers. We do not contribute to tuition or other university fees related to their status as students. Please do not try to hide tuition costs under the category of "benefits."
Fees for "consultants" are generally not allowed. If the principal investigator cannot do the work without substantial expert advice, then we consider that she may not be the right person for the project.
It is appropriate to ask for secretarial help if a research project entails clerical tasks that are specific to that project. If so, describe that work and include a c.v. for the person to be employed. General office support, calculated as a percentage of a secretary's regular salary, is not an allowable budget item.
Equipment and Supplies
Ask only for equipment and supplies needed for this research project. While not all requests are as clearly fictional as the recent application with a budget line of $1,000 for "pens, pencils, etc.," we do not consider general office supplies to be essential to a research project. Nor do we want to supply funds for a personal computer or any other equipment unless it is necessary to the project and unavailable otherwise. Note that the resale value of any equipment that initially costs more than $1,000 must be returned to the foundation at the end of the grant period.
In conclusion, please remember that these restrictions exist in order to maximize the number of projects that can be supported. When a researcher strips his request of $1,000 in unnecessary supplies, that $1,000 can be offered to someone else for expenses essential to their research. If a researcher is not working at least 40 hours a week, nine months of the year on a project, it is unfair of him to request a full salary. If proposed research assistants are to be paid a large salary for a small amount of work to help them with living expenses while in school, that charitable contribution to their welfare is a loss to a student eligible for our Dissertation Fellowship. And if a budget is submitted that contradicts any of these carefully described guidelines, this will adversely influence our assessment of the proposal.
Applications are submitted online. The application link can be found on our web site, hfg.org. The direct address is https://www.grantinterface.com/hfg/Common/LogOn.aspx . (Applications using our older form, a printable PDF and its accompanying guidelines, will still be accepted if they arrive at the foundation’s office by the deadline.) Applicants first create a login account and then may access the online application. The deadline for submission is August 1 (midnight, EST). Late applications will not be considered.
- Project Title
Complete all questions in this section that are applicable to your proposed project. Some questions are required; these are marked with an asterisk (*). If your project has more than one Principal Investigator, you will enter information about the Co-PIs in Section C of the application. Please see "Additional Notes," at the end of these guidelines.
- Abstract and Survey
Enter an abstract by typing or pasting text. (Note the length limit.) The abstract should be an informative but succinct description of the project, including its relevance to aggression and/or violence. The survey questions--about the topics, time period, and geographic region of your project--are for statistical purposes only; this information does not affect our evaluation of the application.
- Co-Principal Investigators
If there more than one Principal Investigators, enter the Co-PIs here.
Please consult "Budget Guidelines," above.
- Budget Justification
Upload a document explaining the need for and planned use of the funds requested for each item in each category of the worksheet completed in D.
Upload a single file containing the curricula vitae and lists of relevant publications for the principal investigator(s) and all professional personnel. Do not exceed two pages for each person.
- Research Plan
Upload a document presenting the specific aims of the project and discuss the background and significance of the proposed work. Describe the methods and procedures of the research and the means by which the results will be analyzed and interpreted. Indicate your familiarity with the relevant scholarly literature and explain how your project will complement or improve upon it. Research plans are typically about 15 double-spaced pages (not including references listed in a bibliography or footnotes).
- Other Support
Describe facilities and resources already available for the proposed research. Also list the title, source, dollar amount, period of time for funding expected or being sought for this project from other sources during the period of the grant requested, and the expected notification dates, including actual or probable publisher's advances. If no other applications have been or will be submitted, please so state.
- Protection of Subjects
Explain what steps will be taken to protect the rights and welfare of any human subjects who might be involved in the research. If non-human animals are to be used in the project, discuss how the animals will be cared for so that they will not suffer unnecessary discomfort, pain, and injury. If this concern is not applicable to the project, please so state.
- Referee Comments
Enter contact information for each of two referees chosen by the applicants based on the referees' relevant expertise and to each of whom a copy of the application has been sent by the applicant. Referees should give us their opinion of the merit of the proposal, the procedures involved, and the applicant’s ability to complete the project successfully. The referees may not be directly involved in the current project. Referees' assessments should be emailed directly from the referee to the foundation at firstname.lastname@example.org, with the subject line “HFG Referee Letter: [Applicant’s Full Name(s)].” They are due August 15.
- Electronic Signature
Completing this section is equivalent to hand signing your application.
Here we provide some guidance on those items that tend to cause the most confusion. Of course, you should feel free to contact the foundation before submitting a proposal if you have a concern not addressed in these guidelines.
Multiple Principal Investigators
If the proposal involves collaboration of two or more principal investigators, a single member of the research team, the one filling out the application, becomes the primary contact. He or she will serve as the chief correspondent regarding the application’s completeness and notification of the foundation’s decision on the proposal.
When completing Section A, the primary contact should list his/her contact information. Additional PIs should include their contact information in their CVs. Only the primary contact completes Section K. Electronic Signature.
Individual vs. Institutional Applications
We provide a place in Section A to indicate whether you are applying as an individual or through an institution. The foundation has no preference as to whether the applicant submits the proposal as an individual or has the host institution submit it and administer it on the applicant's behalf through an office of sponsored research or equivalent.
If applying as an individual, do not complete the Institutional Contact information within Section A.
If applying as an institutional applicant, please do provide that information. The contact person usually will be a department head, research coordinator, or representative of a university’s office of sponsored research. We will cc the contact on matters of the application’s completeness and to notify of the foundation’s decision on the proposal. If the grant is approved, this person will serve as the administrator of the awarded funds, ensuring that budgets are kept up-to-date and changes in the status of the project are made known to the foundation.
Requests for further information should be directed to the Harry Frank Guggenheim Foundation, 25 West 53rd Street, New York, N.Y. 10019, by telephone to (646) 428-0971, by fax to (646) 428-0981, or by email to email@example.com. To discuss an application in detail, call or write our program officers. More information is also available on our web site, hfg.org.
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